Job Code: 101974744
Pay Type: salary
DEPARTMENT: Friend of the Court
HIRING AUTHORITY: Chief Circuit Court Judge
FLSA STATUS: Non-exempt
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME: Full-time position (37.5 hours per week) The starting time for this position is 8:00 a.m.
Performs a variety of clerical accounting duties which require an understanding of departmental operations, a high degree of accuracy and independent judgment.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Determines eligibility for programs funding in following policies and program directives.
Performs data entry for record keeping, tracking, registration, inventory and ordering.
Maintains inventory of perishable/non-perishable supplies and materials.
Updates and maintains computer records at the office, County and State of Michigan level.
Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.
Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.
Assists customers in person, on line or over the telephone.
Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.
Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.
Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
Operates a variety of computer database software programs required for efficient operation of services.
Manages and accounts for petty cash operations.
Arranges Interpreter Services, coordinate scheduling and process billing arrangements.
Enters payroll data, run verification reports, split time to multiple funding sources.
Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.
Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
Provides office administration and phone support to department staff, supervisors, managers and department directors.
Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Performs related work as required.
Required Education and Experience
Required Licenses or Certifications
Preferred Education and Experience
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
|Office or similar indoor environment||X|
|Street environment (near moving traffic)||X|
|Individuals who are hostile or irate||X|
|Individuals with known violent backgrounds||X|
|Extreme cold (below 32 degrees)||X|
|Extreme heat (above 100 degrees)||X|
|Moving mechanical parts||X|
|Fumes or airborne particles||X|
|Toxic or caustic chemicals, substances or waste||X|
|Loud noises (85+ decibels)||X|
|Blood Borne Pathogens||X|
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
N/S=Never/Seldom O=Occasionally F/C= Frequently/Continuously
|Balancing||X||On even or uneven surfaces/ground|
|Bending||X||Tasks involve forward or backward bending at the waist|
|Climbing/Working at Heights||X||Tasks involve climbing up or down stairs, ladders, scaffolding and platforms|
|Crawling||X||Inspecting in confined spaces. Moving about on hands and knees|
|Digging||X||Tasks involve manual digging|
|Driving||X||Tasks involve operating any motor powered vehicle on sealed and unsealed roads|
|Grasping||X||Tasks involve gripping, holding, clasping with fingers or hands|
|Kneeling||X||Tasks involve flexing/bending at the knees and ankles to work at low levels|
|Leg/Foot Movement||X||Tasks involve use of the leg and/or foot to operate machinery|
|Manual Dexterity||X||Tasks involve fine finger movements i.e., keyboard operating, writing|
|Lift/Carry||Tasks involve raising/lowering or moving objects from one level/position to another (covered by the items below)|
|Up to 10 pounds||X|
|Over 100 pounds||X|
|Push / Pull||X||Tasks involve pushing/pulling objects away from or towards the body|
|Reaching||X||Tasks involve reaching overhead with arms raised above shoulder height or forward reaching with arms extended|
|Sitting||X||Tasks involve remaining in a seated position during the task performance|
|Standing||X||Tasks involve standing in an upright position without movement|
|Walking||X||Walking considerable distances in the facility on multiple surfaces|
|Running||X||Running considerable distances in the facility on multiple surfaces|
General Requirements and/or Disclaimers
Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.
Teamsters bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process