Office Assistant PT

Job Description

CLASSIFICATION DETAILS

This position is in the Immunization Program within the Health Department.

DEPARTMENT:  Health

HIRING AUTHORITY: Director/Health Officer

FLSA STATUS:  Non-exempt

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period.

CURRENT HOURS AND STARTING TIME: Part-time (Up to 30 hours per week) position. The starting time for this position is currently 8:30 a.m. The position is scheduled to work one evening shift per week until 6:30 p.m.

JOB SUMMARY:

Under direction, performs general and routine clerical duties according to established policies and procedures; performs various clerical support duties; performs related duties as assigned.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Records or posts information in journals, files and/or other departmental records.

Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.

Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.

Performs routine calculations and compiles information for various documents and reports.

Opens, sorts, tallies and records payments and other documents received.

Enters information on records and forms.

Compiles and maintains departmental files.

Distributes notices, forms and other documents.

Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.

Receives incoming telephone calls; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.

Operates standard office equipment such as typewriters, personal computers, word processors, facsimile machines, copiers, calculators and adding machines.

Performs other duties as assigned.

QUALIFICATIONS

Required Education and Experience

• Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test

Preferred Education and Experience 

• Additional college credits from an accredited college or university or business school training

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to:

• Provide excellent customer service to both internal and external customers with tact and courtesy
• Effectively speak, write and understand the English language
• Speak and understand a language other than English is preferred
• Understand and carry out oral and written directions
• Meet schedules and deadlines of the work
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance

WORKING ENVIRONMENT/CONDITIONS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  
  N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

General Requirements and/or Disclaimers

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities and duties of personnel so classified.

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.

Be physically able to perform the essential functions of the position, with or without reasonable accommodation.

To apply:

To apply, please submit your application online at https://www.governmentjobs.com/careers/macomb/jobs/3675370/office-assistant-pt?page=1&pagetype=jobOpportunitiesJobs