Deputy Court Clerk

Job Description

CLASSIFICATION DETAILS

DEPARTMENT: 42nd District Court – Romeo

HIRING AUTHORITY: Chief Circuit Court Judge

FLSA STATUS: Non-exempt

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position.  The starting time for this position is currently 8:00 a.m.

GENERAL SUMMARY

Under direction, performs a variety of complex and specialized clerical tasks. Processes paperwork for civil, criminal and/or traffic court cases. Updates and maintains files, records and reports. Provides assistance and information on Court matters as appropriate.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Processes necessary paperwork for civil, criminal and traffic court cases; open case files, reviews files for court action.

Receives new cases filed with the Court and enters into the Court Management System (CMS).

Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.

Enters data and retrieves information on records and forms.

Types a variety of letters, reports, forms and other correspondence.

Updates and maintains files, records and reports.

Receives incoming telephone calls; answers questions appropriate to skill level; relays messages to appropriate individuals.

Makes duplicate copies of reports and/or information; files and/or routes them to proper persons, departments.

Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or General Educational Development Test (GED) equivalent
• One (1) year of clerical experience

Preferred Education and Experience

• Previous experience in a court, legal or government setting
• Additional college credits from an accredited college or university or business school training

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Legal terminology and court procedures
• State Court Administrator Office (SCAO) requirements and guidelines
• Court rules, forms and order of processing
• Modern office procedures, methods and computer equipment

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Assigning, prioritizing, monitoring, and reviewing work assignments 

Ability to:

• Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
• Maintain complex clerical records and prepare reports from such records
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently